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Office Services Co-Worker (Part-Time)

Triodos is a bank that is rooted in sustainability. We exist to use money to benefit people and the planet, bringing together savers and investors who want to change the world for the better with sustainable enterprises doing just that.

Location: Bristol
Contract: Permanent
Date added: 07/08/18
Apply before: 22/08/18

Triodos Bank is one of Europe's leading sustainable banks, whose mission is to make money work for positive social, environmental and cultural change. We are pleased to be recruiting for the role of Office Services Co-Worker to join us on a part-time basis of 3 days per week. 

Reporting to the Office Services Manager, the Office Services Co-Worker will be part of a team that delivers a wide range of building and office support services. You will be responsible for ordering and maintaining all office supplies, including proactive replenishment of departmental stationery points, and ordering and maintaining Triodos stock material in UK offices and off-site resources for business continuity strategy. Other main areas of responsibility are to:

  • Receive and action notification of building faults; Liaising with contractors and suppliers to arrange regular service visits and ensure work completed to agreed service levels and conducting periodic operational reviews 
  • Support office moves including the removal and storage of furniture 
  • Assist with the receiving and distribution of goods/deliveries and store items
  • Opening and sorting inbound post, collecting outbound post for external distribution. Managing despatch and return of items via couriers 
  • Support security policies including issue and cancellation of access control cards and key management 
  • Collaborate with IT support to co-ordinate the mobile phone contract and allocation of devices to co-workers 
  • Be responsible for setting up meeting rooms and ensuring they are stocked with materials. Arrange the provision of lunches and refreshments for external events & meetings outside of the scope of the marketing events co-ordinator
  • Support the Office Services Manager in completing statutory H&S testing and the provision of H&S services 
  • Provide emergency and lunchtime backup to the reception function including franking and preparation of outbound post 
  • Support the Office Services department in raising the awareness of sustainable working practices (e.g. energy consumption, recycling) 
  • Support to external events including the ordering of Triodos stock and managing the despatch and return of display stands and Triodos stock materials including checking condition upon return 
  • Maintain documentation and Management Information in support of the role, for example: building services directory, departmental working instructions, asset registers and record keeping for scheduled & unscheduled service visits

This is a great opportunity to join the team on a part time basis of 3 days per week, with 2 of the days fixed as a Thursday and Friday. To be successful in this role, you will have specialist knowledge and experience of buildings systems and installations and a genuine interest in positive social and environmental change. Other skills and experience include:

  • Experience of delivering building and/or office support services 
  • Great interpersonal skills with a strong customer focus 
  • An ability to work confidently and effectively with third party suppliers to ensure best possible service provision
  • Exposure in an autonomous or semi-autonomous role and able to manage time effectively 
  • Good organisational and administrative skills 
  • A good working knowledge of MS Word and MS Excel, as well as an ability to quickly learn how to use other IT support systems as needed

In return for your commitment and hard work, you will receive a competitive basic of between £17,000 to £22,000 (FTE) depending experience, plus a benefits package including:

  • Non-contributory pension scheme from your first day of 5% in year 1 and 10% from year 2 onwards 
  • Life Assurance (worth 4 times basic pay) 
  • Income Protection - 75% of basic pay after 13 weeks sick and following six months service 
  • A wellbeing allowance of £100 a year
  • Private Medical Insurance
  • A Health Cash Plan
  • Vitality Leave - After each 7 years of service, you will be able to take a sabbatical of up 2 months paid leave
  • 25 days (FTE) plus bank holidays per annum 
  • A buy and sell holiday scheme of up to 5 days (FTE) 
  • Additional increase in holiday though length of service (up to 5 days FTE)
  • Season Ticket Loan available for commuting into the office
  • Voluntary benefits, including discounts and childcare vouchers

Please email your CV with a covering letter explaining why you would like to work for Triodos and be suitable for the role, including salary expectations, to HR@triodos.co.uk

Please note, Triodos Bank reserves the right to bring forward the closing date of any of its job vacancies if we receive a suitable number of high quality applications from which to make a shortlist. Therefore, we recommend that you apply for one of our roles as soon as possible rather than wait until the published closing date.

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